When most people think of the term “virtual data room” (VDR) they envision M&A deals, but VDRs are utilized by any company looking to securely share documents. Any type of business, from IT to pharma, can benefit from a virtual data room.

If your tech startup is seeking to raise funds with a well-organized pitch deck and detailed financial forecasts will make the process easier. Your investors can conduct their due diligence and view your costs, estimated runway and funding needs in a secure environment that has permissions set at a folder and document level.

While granted access rights are vital for any VDR however, you must also to be able monitor and record activity in your data room. This feature lets you monitor the downloads of your documents and to see what each user did with your files.

The most effective VDRs come with tools that allow teams to collaborate — document annotation, Q&A sections as well as the ability to assign tasks are all commonly found in modern solutions. This can simplify the collaboration process, and improve the overall flow of deals.

A quality VDR lets you create an easy and clear folder structure that is easily navigated by all users. This can be accomplished by using a hierarchical structure with standardized document names and an index master. Creating an easy-to-use system will keep your team members organized and will allow them to find the information they need quickly when it’s needed data room real estate most.